Vacancy Detail
Job Details 
Job Title:
Project Management Assistant, Temp FT

Posted Date:
Closing Date:
None specified
Functional Discipline:
Service Integration
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Job Description

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Mission: Together, advancing compassionate, quality care.
Vision: An Exceptional Community Hospital - Setting Standards, Exceeding Expectations.
Values: Respect, Teamwork, Compassion, Trust, Knowledge, Accountability.


Project Management Assistant

Service Integration

Temporary Full-Time (12 months)


POSTING DATE: 8 March 2013


ESSENTIAL QUALIFICATIONS (Knowledge, Skill, Experience)
-Post Secondary education from a recognized program in Office Administration, Office Management or secretarial studies required
-Advanced and demonstrated computer knowledge in Microsoft Office Suite, (Excel, Word, Power Point, Access, Outlook)
-Certified course in Microsoft Project Management
-Knowledge of project lifecycles with an understanding of project plans and project team structures
-5 years experience in a mid-level office administration position.
-Satisfactory attendance.

ESSENTIAL COMPETENCIES (Personal Skills and Attributes)
-Superior verbal and written communication skills
-Ability to work independently as well as part of a team
-Ability to evaluate and prioritize to meet deadlines
-Excellent time management and organizational skills
-Proactive, willing to take initiative, works well with some direction and minimum supervision
-Self directed, detail oriented and dependable
-Demonstrated initiative, high degree of accuracy and ability to handle a complexity of tasks simultaneously
-Ability to condense complex discussion into accurate and legal binding motions and minutes
-Demonstrated ability to support and embrace the philosophy of Service Excellence and Patient and Family Centred Care.
-Demonstrated participation in building a culture of safety and partnering with others to improve the safety of patient care processes and systems.
-Demonstrated performance reflecting the Mission, Vision, Values and Code of Conduct of Chatham-Kent Health Alliance.

ACCOUNTABILITIES (Major Responsibilities of the Position)
-Provision of support and guidance on project management processes, procedures, tools, and techniques to project managers and their teams
-Tracking and reporting of progress and performance of projects
-Manages office logistics for meetings, including invitations, minute taking, location set up, catering requirements or teleconference support
-Supports preparation, archive and retrieval of documents and reports as required by the team
-Researches and analyzes routine administrative projects; prepares first draft reports on routine administrative matters
-Maintains common team appointment schedules and calendars
-Receives and screens incoming telephone call, mail, and e-mail messages as required and prioritizes and facilitates communication throughout the office
-Provides a wide variety of administrative duties to support program area staff
-Other duties as assigned