Vacancy Detail
Job Details  * This vacancy is now closed *
Job Title:
Executive Assistant, RFT

Posted Date:
Closing Date:
Functional Discipline:
-   -   -

Job Description

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Mission: Together, advancing compassionate, quality care.
Vision: An Exceptional Community Hospital - Setting Standards, Exceeding Expectations.
Values: Respect, Teamwork, Compassion, Trust, Knowledge, Accountability.


Executive Assistant
(to the Vice President & Chief Financial Officer)


Regular Full-Time


POSTING DATE: 24 June 2013
CLOSING DATE: 1 July 2013


ESSENTIAL QUALIFICATIONS (Knowledge, Skill, Experience)
-3 to 5 years experience in a senior position, office environment (Years of experience may vary based on previous responsibilities (e.g. assistant vs. secretary/receptionist).
-Office Administration Assistant Certificate from a Community College or minimum three (3) years related experience.
-Advanced and demonstrated computer skills in Microsoft Office, Power Point, Excel and Word.
-Well organized; able to meet deadlines and works well with minimum supervision.
-Proven ability to grasp computer concepts and incorporate office automation concepts into daily workflow.
-Satisfactory attendance.

ESSENTIAL COMPETENCIES (Personal Skills and Attributes)
-Communication - superior writing, grammar and editing skills; able to differentiate between highly confidential and public information.
-Can create clear, concise and meaningful presentation - knowledgeable about what makes a good presentation.
-Extremely organized - able to evaluate and prioritize job tasks in order to meet deadlines.
-Proactive - willing to take the initiative to improve efficiency; works well with some direction and minimal supervision.
-Time Management - able to co-ordinate work on multiple projects; is not negatively impacted by stressful situations.
-Demonstrated ability to support and embrace the philosophy of Service Excellence and Patient and Family Centred Care.
-Demonstrated participation in building a culture of safety and partnering with each other to improve the safety of patient care processes and systems.
-Demonstrated performance reflecting the Mission, Vision, Values and Code of Conduct of Chatham-Kent Health Alliance.

ACCOUNTABILITIES (Major Responsibilities of the Position)
-Reporting to the Vice President and Chief Financial Officer
-Acts as a liaison with Senior Management, Physicians, Directors, Managers, Hospital Staff, Board and Committee members and the general public.
-Acts as a contact, or alternate, with external customers (e.g. Ministry of Health and Long-term Care, ESC LHIN, HIROC, CCAC, etc.).
-Draft and/or assist with drafting of reports, applications, Requests for Proposals, correspondence, memos, etc. using Microsoft Word.
-Draft presentations using Microsoft Power Point.
-Record minutes for Board Finance Committee, Board Audit Committee, HITEC, and other Task Teams as needed.
-Facilitate projects for the Vice President and CFO.
-Manage day-to-day office operation (e.g. telephone inquiries, mail, appointment scheduling, etc.).